1-800-THE-ISLE (1-800-843-4753)

The Bettendorf Team

Let us help inspire your next event.





TIPS FOR PLANNING AN EVENT

Please consider the following to guide you through the event planning process at the Isle Casino Hotel Bettendorf/Quad-Cities Waterfront Convention Center:

  • Plan a site visit
  • Number of Guests
  • Theme & Room Layout
  • Catering
  • AV
  • Hotel Accommodations

Prepare for the following questions:

  • Date of the event
  • Type/title of event
  • Event start and end times
  • Estimated attendance
  • Room layout preference
  • Point of contact information (name, number, email)
  • Catering and/or bar service preferences
  • Audio/Visual requirements
  • Hotel accommodations required

Number of Guests:

Have an estimated number of guests who will be attending the event. This will ensure appropriate space and rentals are being quoted and, most importantly, guests are being comfortably accommodated.

Theme & Room Layout:

Discuss with your coordinator the desired setup and appearance. To include, but not limited to, style of tables (i.e. classroom tables, round tables, square or family style tables), tables needed for registration, vendors, materials, etc., placement of tables.

Here are the most standard ways to set our meeting rooms:

Round Tables (Or Banquet Style)
The Isle Center has round tables that accommodate 10 guests and the Waterfront accommodates 8 guests.

Crescent Round Tables
Typically used for a meeting session where the guests will be eating at the same tables. All chairs face forward.

Classroom Seating
Standard meeting setup. Tables are narrow, and chairs are facing forward.

U-Shape Boardroom
Boardroom style setup so guests can talk amongst themselves.

Boardroom
Executive style long tables with chairs around

Theatre
Chairs only, facing forward.


Catering
Be thorough when discussing food and beverage for your event. If you wish to have specialty items ordered/prepared be sure the venue can accommodate your requests.

AV
Inform coordinator of plans for presentations, speeches, lighting, etc. to ensure appropriate equipment is available and provided.

Hotel Booking
Have an idea of the number of rooms needed for guests...

  • Will the guests be paying for their own rooms, or will you as the host pay?
  • What type of function are you requiring the block for?

Additional details to share with your coordinator:

  • Order of events
  • Special diets or allergies of guests
  • Name of outside decorator, DJ/entertainment, etc.

And remember…

Stay organized and plan ahead.

  • Consider contacting your coordinator 3 to 6 months prior to the start event date to begin discussing food, beverage, setup, etc.
  • Familiarize yourself with the event policy pages and ask questions if you are unsure of items outlined in the agreement. This will ensure guidelines and stipulations are being abided by.
  • Closely monitor and regulate guest count. When preparing your guest list consider the maximum capacity to prevent any roadblocks. All elements of the event (buffet lines, staging, displays, etc.) affect how many guests the room can accommodate.
  • Research current event trends and ideas as a theme is a great way to engage your guests and make your event that much more exciting!